The Office Manager of the Heinrich Boell Foundation in Washington, DC is responsible for all office-related administrative tasks and procedures for our team of ten staff and two to three interns. In addition, the Office Manager supports the Finance Manager in procedures and tasks concerning the financial administration of the office. She/he/they also acts as administrative support for the Executive Director.
The position is excellent for entry-level professionals who are eager to support values-led work in a collaborative team environment.
Responsibilities
Specifically, she/he/they will:
- manage the office- and home-office-related physical and digital infrastructure (office communication systems, e.g. phone systems, IT troubleshooting and maintenance, etc.)
- support the office workflows, knowledge management, and task management through managing and/or conceptualizing and implementing calendars, accounts, online tools and meeting agendas
- maintain and manage the relationships to external office-related contractors
- maintain and update office equipment and supplies, procurement of goods
- assist the Finance Manager with financial-administrative tasks (documentation; assistance with finance reporting)
- support human resource processes and procedures (management of internship program; new staff hires and onboarding; staff health insurance management)
- assist the Executive Director (research and meeting preparation; travel arrangements; scheduling; communication)
- support the team as needed with the organization, coordination and implementation of Foundation activities including conferences, workshops, study tours, publications and visitor programs
- support the communications work of the office, in particular editing the regular public newsletter of the office and maintain the contact management system
- manage funds in close cooperation with the Finance Manager according to hbs statutory regulations, including budget planning, expense monitoring and project evaluation
- integrate the foundation’s gender democracy and diversity initiatives into the workflows of the office
Required Qualifications
- Bachelor’s degree
- Oral and written fluency in English
- Strong organizational and analytical skills with meticulous attention to detail
- Creative, self-directed, and responsible work attitude
- Excellent problem-solver
- Clear writer and communicator
- Appreciation for working in international and culturally diverse team settings
- Sensitivity for issues of gender equality and intersectionality, including LGBTQ+ issues
- A genuine interest in the values and mission of the Heinrich Boell Foundation
- Applicants must have a U.S. work permit
Preferred Qualifications
These qualifications will strengthen an application, but we will also consider candidates who do not have them.
- Basic German skills
- Relevant work experience
- Proven research and editing skills
- Experience with IT equipment and troubleshooting
- Experience with financial administrative procedures and in managing a budget
- Experience with MS Office 2016 and social media
We offer:
- A family-friendly office culture
- A metro-accessible downtown office, with a flexible/hybrid work schedule
- A dynamic, welcoming and non-hierarchical team environment
- An office environment that encourages creativity and collaboration
- Opportunities for international travel
- A strong progressive values orientation
- Excellent benefits: 401(k) with a 6% employer match; health insurance, including vision and dental, and a 50% employer contribution to premiums; three months of paid parental leave, with the option of an additional three months of unpaid parental leave; six weeks of paid pre-maternity leave; 20 vacation days; 10 sick days; pre-tax commuter benefits
- An annual salary in the range of $55,000 to $60,000, based on level of education and prior experience
The job location is Washington, DC. Occasional international and domestic program-related travel is required. This is a full-time position (40 hours/week).
Our Diversity Commitment: The Heinrich Boell Foundation is committed to offering a diverse and inclusive workplace and does not discriminate on the basis of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We welcome applications from candidates with a demonstrated commitment to gender equality, diversity, and inclusion and strongly encourage candidates from historically marginalized communities to apply.
Our Code of Conduct: A strong commitment to gender equality and a zero-tolerance policy towards any form of sexual exploitation, abuse and harassment set the normative framework for our work within the foundation and in our programming. We consider respect for and the application of our core principles a shared responsibility and common task of all staff members and affiliated partner organizations and individuals.
Application Instructions
- Please apply with a cover letter and resume via BambooHR. We will only consider applications submitted through BambooHR.
- Please make sure to indicate whether you are a U.S. citizen/permanent resident or otherwise currently hold a U.S. work permit.
- Deadline to apply: 11:59 pm Eastern Time on Sunday, January 8, 2023. Applications will be accepted on a rolling basis and early applications are strongly encouraged.
About the Heinrich Boell Foundation
The Heinrich Boell Foundation is a non-profit organization that is part of the global Green movement. The foundation is headquartered in Berlin, Germany, and has a network of over 30 offices around the world. It advances political and socioeconomic transformations through civic engagement and political dialogue.
The Washington, DC office, in line with the Foundation’s guiding principles and values, works to strengthen civil liberties, human rights, and democratic institutions. We promote gender equality, social justice, and equity. We strive to preserve a habitable planet for current and future generations.
As an independent 501(c)(3) organization, we run global and transatlantic dialogue programs. We work to shape multilateral processes and the norms that govern them, and to strengthen the relationship between the United States and Europe. We foster these goals through a diversity of projects such as public seminars, fellowships, study tours, and publications.